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What is a Waste Declaration Form?


Waste declaration forms (also referred to as waste transfer notes) need to be completed by the waste producer in order to remove the waste .Companies who produce waste are required to comply with certain laws and standards which relates to and categorises the waste they are producing. These documents are part of the disposal facilities pre-acceptance criteria. This form is to be completed by site to allow Tardis to safely and legally collect and dispose of the waste. The form should detail a comprehensive overview of the waste to be collected; via a Tardis vacuum tanker.


The form should have the waste producers details on it, how the waste was generated, the volume and physical state of the waste as well as the relevant EWC (European Waste Code). This blog aims to explain all the elements of this waste declaration form.


What is Waste Classification?

Waste classification is based on The List of Waste which, a reference document providing common terminology throughout the EEC having the purpose of improving the efficiency of waste management activities.


What type of waste do we remove and dispose of?


We can remove hazardous and non-hazardous wet waste. We are licenced waste carriers and waste brokers. Our Waste Carrier number is CBDU84986. For more information on the types of waste we dispose of, check out our recent Waste Removal Blog Here.


Uncertain of what type of waste it is?


If you are unsure on the type of waste that you need to dispose of, we can arrive on site and take a sample. This sample is for the disposal facilities acceptance only. There would be no analytical data provided from this sample. Still unsure, give us a call and we can help.


What do we do with the waste?


All waste is collected in accordance with the correct duty of care. Tardis Environmental collect the waste safely and legally remove of site to fully disposal facilities. All waste transfer notes are available on request


Information required from the Waste Declaration Form


Below is a waste transform note template including the information we need in order to process the waste declaration form. It is important to include an EWC code. If you can’t find a code for your waste, Click here for more information from the GOV website.


waste dec form

Click here to view an example waste declaration form.

The List of Waste (LOW)

The List of Waste (LOW) serves as a common encoding of waste characteristics.

The classification of waste and assignment of codes for identification purposes has had a major impact on the transport recycling and disposal of waste.

In layman’s terms, if you are a regular generator of trade or industrial waste which has to be disposed of, then Duty of Care legislation makes it a legal requirement you identify your waste (using the LOW) and assign the relevant six figure code on your waste transfer note. This includes hazardous waste.

The LOW has 20 chapters some of which are industry specific, though a few are generic.

It is important to note that a transfer note should also contain a written description of the waste in addition to the EWC code. For example 20 03 01 (mixed municipal waste), should be accompanied by a description which might read “ General non hazardous waste from light engineering, consisting of waste paper, metal, cardboard, plastic packaging and floor sweepings”. This would provide adequate code and description for the waste.

Help on identifying your waste can be obtained online from a variety of sources:

Government site 

Scottish environmental Protection Agency SEPA

List of Waste guide

Premises code

Where hazardous waste is being disposed of, you must also provide a premises code for the site the waste originates from. You do this via a registration process. See this link for help

SIC Standard Industrial Clarification

First introduced in 1948, the codes are intended for classification of businesses by type of economic activity in which they are engaged. You can refer to the Companies House list to guide you if you don’t know or have your code.

To summarise, if you are disposing of hazardous waste, you must complete a duty of care waste transfer note (see the example below) – The Hazardous Waste Consignment note is also shown (this is a three part document).

For those struggling to make sense of the form filling, you can telephone the Environment Agency on 03708 506 506 and of course we can offer our clients help where forms are being prepared for waste being handled by us.


Arrange your waste disposal with us today


Contact us to arrange waste disposal and removal service today. Get a quote below or simply speak to us to on 0800 731 0589.